- #Delegate access in outlook how to#
- #Delegate access in outlook windows#
The new mailbox will now be visible in the side bar.
#Delegate access in outlook windows#
Click 'OK' and close all of the windows you have opened so far. In the window that opens, enter the UQ username of the person whose mailbox you are managing. From the 'Advanced' tab, click the 'Add' button. From the 'Email' tab, select your email account and click the 'Change.' button. Go to the blue 'File' tab and click ‘Account Settings’ then ‘Account Settings’. Once the inbox owner has finished their instructions, you can add their mailbox to your Outlook: Instructions for the delegate Add the shared mailbox From the side bar, right click the folder you wish to share and select 'Properties.'. If you need to share a mailbox folder other than your inbox: Use the 'Permission Level' drop-down menu to set your delegate's access level. Click 'Permissions' and 'Add' and then search for your delegate's name. From the side bar, right click the name of your mailbox and select 'Data File Properties.'. You need to share your mailbox for this to happen: It will make your delegate's life easier if they can automatically see your inbox when they open Outlook. Tick the box next to ‘Automatically send a message to delegate summarizing these permissions’. Set the permissions you want your delegate to have. Click the ‘Add’ button and search for the person who will manage your inbox. Go to the blue 'File' tab and click ‘Account Settings’ then ‘Delegate Access’. Set delegate permissionsĪ delegate can read, create or modify your calendar, tasks, inbox, contacts and notes. As the inbox owner, you should complete your instructions first, then ask your delegate to follow the instructions for the delegate. Give it a name if you want and click Finish.These instructions are for Outlook 365. Click Yes to the warning about the rule being applied to every mail message received. Uncheck any conditions, and click Next. Choose Apply rule on messages I receive. Make sure your Inbox is selected in Apply changes to this folder. Then, create a rule in your email account to display alerts for the account(s) you want displayed. In the Message Arrival section, uncheck Display a Desktop Alert. If you want to turn it off for your owned (managed) account, first you’ll need to disable Desktop Alerts: Turn off Desktop Alerts for an owned accountīy default, Outlook’s Desktop Alerts will display alerts for all connected accounts. Under Permissions, in the Permission level list, click Editor (can read, create and change items). On the Permissions tab, click the name of the delegate. In the Navigation Pane, right-click the Sent Items folder. The account owner should do the following: Delegates can then move or copy the items from his or her own Sent Items folder to the account owner’s Sent Items folder. When email messages and meeting requests are sent by a delegate on behalf of someone, a copy of each item is saved in the delegate’s Sent Items folder.Īs an alternative, the account owner can grant permission to his or her Sent Items folder to the delegate. To save sent items in another person’s Sent Items folder If you have opened the message, this would be in the Message tab. On the Home tab, in the Respond group, click Reply, Reply All, or Forward. In the other person’s mailbox, select the message you want to reply to on his or her behalf. To reply to an email message on behalf of another person Address, create and send the email as usual. In the From box, type the name of the person on whose behalf you are sending the message, or select it from the drop-down menu. In Mail, on the Home tab, in the New group, click New E-mail. To create an email message on behalf of another person Enter the attendees, subject, location and start and end times as usual. On the Home tab, in the New group, click New Meeting. 
Send a meeting request for another person
Open the other person’s Inbox if his or her meeting requests are not sent to you directly.Respond to meeting requests for another person
#Delegate access in outlook how to#
This covers how to send email, respond to meeting requests, etc.
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